Rates and Billing
Rates listed are for internal customers (University of Minnesota departments and faculty). Please contact us for external or business and industry rates.
CTSI operates under a fee-for-service business model that supports growth and investment in clinical and translational research at the University of Minnesota. See Pre-Award Support and Post-Award Support for more information.
- All grant applications submitted through SPA must include a budget for all CTSI services required by the proposal.
- Any renewal applications for ongoing projects previously covered through General Clinical Research Center (GCRC) funds must include a budget for all CTSI services.
- Operation under the fee-for-service model will inform future budget decisions and allow CTSI to adjust available services to best meet the needs of investigators.
For projects funded by the federal government, foundations, or internal funding programs, pre-award support is provided at no cost to the investigator.
Pre-award support includes all activities occurring prior to enrolling the first participant in the study.
- Pre-award support is provided at no cost with the understanding that CTSI services will be included in the budget for post-award activities.
- Exceptions to the pre-award no-cost policy may apply.
- Example exception: database design and development by a biostatistician or informatician where billable work may be done during the pre-award time period.
For projects funded by a business and industry sponsor, pre-award support is billable to the sponsor.
Contact us for more information about external or business and industry rates.
For all projects using CTSI post-award or implementation services, staff time and clinical procedures are billable to the sponsor, either at hourly rates or as a percent of salary (i.e., biostatistician).
Use of space in CTSI’s clinical research units is available at no cost to the investigator.
Preparing to submit a grant proposal? Research Project Managers provide assistance with budget development for studies using CTSI post-award services.
Please contact us at least two weeks before you submit your proposal to Sponsored Projects Administration (SPA).
Clinical Research Budgeting and Billing Policy
All clinical research projects requesting services from University of Minnesota Physicians (UMP) and/or Fairview will be required to conform to the Clinical Research Budgeting and Billing policy.
The policy, approved by AHC Deans, was necessitated by the complexity of Medicare's clinical trial policy and by the increased scrutiny given this issue by the Office of the Inspector General for the United States Department of Health and Human Services. UMP and Fairview Health Services, our main clinical partners, have also adopted this policy.
OnCore, in conjunction with EPIC, is used as a communication tool between UMN researchers and Fairview, UMP, and IDS staff for pricing provider services and billing compliance purposes. Any study that is using Fairview, IDS, or UMP services must register their study with OnCore. A study team will be expected to track the subjects, visits, and procedures for the study in a centrally-built calendar, as well as link research visits in EPIC. The Service providers then use this information to appropriately bill charges to either insurance or research.
OnCore replaced TASCS for all new studies since October 2016 as the University's billing compliance tool. Pre-existing TASCS studies not ending 2018 or earlier are expected to be transferred to OnCore in close coordination with the study team and service providers.
OnCore training and help
Contact the OnCore team at email@example.com or 612-626-3080 with any questions. Training materials such as user manuals and guides are available from within the OnCore Help menu via the UMN OnCore User Guide link.